Engineering involves the use of science and technology to design, build and use engines, machines and structures to deliver a service.
Engineering cuts across so many different types of bids from the construction of infrastructure like buildings, bridges, motorways, and rail networks to the provision of conveyancing systems in airports and warehouses.
Engineering bids are also often closely associated with the design and development of IT software controls.
Common questions our bid writers prepare in engineering bids include:
- Approach to developing design works
- Simulations and emulations
- Project and programme management
- Maintenance and spare parts
- Operational and maintenance staff training
- Health, safety and well-being, including compliance with the Construction (Design and Management) Regulations
- Stakeholder management and communications
- Management of risks, issues and opportunities
- Quality management
- Procurement, including the management of multiple supply chains
- Sustainability, including environmental matters, support for local communities and compliance with the Social Value Act
Our approach to Engineering Bid Writing
We adopt a flexible approach to preparing these types of bids as each one is different and our clients have different requirements.
Typically, we produce and agree a bid plan at the start of the project with you that includes bid phases, key deliverables and milestones.
The bid plan is likely to include:
- Holding an initial workshop with those people in your company who will have an input into the bid so that we all understand the nature of the bid, your strategy, key milestones and deadlines.
- Identifying subject matter experts – those people in your company who hold the information we need to prepare the tender.
- Creating a storyboard for each question – that is an outline of the content, win themes and evidence – by interviewing the subject matter experts and holding workshops.
- Producing a first draft of the responses to each question for review by the subject matter experts to check for factual accuracy. These are sometimes called Amber Reviews.
- Identifying from the narrative opportunity to enhance the bid by providing diagrams, graphs and other forms of visual evidence.
- Refining the responses following feedback from the Amber Reviews ahead of presenting the draft bid to a wider team within your company who will be responsible for approving its content. These are sometimes called Red Reviews.
- Final polishing of the narrative ahead of a final sign-off by your management team and its submission to you client (Gold Reviews).
Our experience in Engineering Bid Writing
The following provides an overview of the types of engineering bids we have supported.
We have supported bids into Heathrow, Gatwick Birmingham, Manchester and Stansted Airports
Baggage Handling Systems
Airports around the world rely on conveyancing handling systems to move passenger baggage from check-in to aircraft for loading. Once in the system, bar codes on each piece of baggage are read by IT systems that control the journey it takes, passing through security screening machines and down to make-up points for batching. In between time, the baggage may pass through an automated Early Bag Store, where it is held until the flight is ready for loading. As passenger numbers grow and security screening requirements become more stringent, airports are having to upgrade their systems and procedures.
We have developed significant expertise since 2015 when we prepared our first bid for an airport baggage handling system and have now supported the same client with over 7 other bids into the likes of Heathrow, Gatwick, Birmingham, Manchester, and Stansted Airports. Bids have included the design, manufacture, installation, commissioning and maintenance of systems.
IAG Cargo’s Parcel, Post and Cargo Conveyancing System Bid Writing
International Aviation Group is the parent company for British Airways. IAG’s cargo division tendered in 2015 for the design, build, installation, testing and commissioning of a new parcel and post conveyancing system at a new facility at Heathrow Airport to cater for its expanding parcel, post and cargo division.
The tender required bidders to set out how they would deliver a phased approach to the works which included the clearance and refurbishment of an existing building together with the construction of a new one ahead of installation of the new conveyancing system. Once functional, the system would be capable of processing significant volumes of parcel, post and cargo handled by British Airways every day.
We supported a client to prepare its successful Pre-Qualification Questionnaire for that contract, working with their subject matter experts to gather the information required to provide an outline solution that caught the airline’s attention.
We produced a bid to IAG Cargo for the construction of a new parcel and post facility at Heathrow
Both early bag store bids we prepared were won by the client
Early Bag Stores Bid Writing
Airports use sophisticated engineering to move baggage from check-in through security screening and onto aircraft. Busy terminals may handle upwards of 4,000 pieces of baggage every hour. Where baggage has been checked in and security screened, it may go to an automated Early Bag Store. Early Bag Stores are vast warehouses of racking serviced by robots, placing bags into pigeon holes where they are held until the IT system calls for them to be made up for loading onto the aircraft.
We have prepared two bids for a client to design, build, install, test and commission Early Bag Stores at Heathrow Airport. These bids included requirements for case studies from other airports around the world, programme management, design and development of the high level and low level controls, and the management of health and safety. Having focused the bids on benefits to the airport of contracting with the client, Heathrow awarded the client the contracts, providing significant growth opportunity.