Civil engineering involves the construction of large pieces of infrastructure like buildings, bridges, motorways, and rail links such as London’s Cross Rail, the new HighSpeed 2 or an additional airport runway at Heathrow.
Their bids are often large and complicated, requiring different companies to work in consortiums, joint ventures or as part of multiple supply chains.
Common questions bid consultants prepare include:
- Approach to developing design works, including Early Contractor Involvement (ECI)
- Project and programme management
- Health, safety and well-being, including compliance with the Construction (Design and Management) Regulations
- Procurement, including the management of multiple supply chains
- Stakeholder management and communications
- Management of risks, issues and opportunities
- Quality management
- Sustainability, including environmental matters, support for local communities and compliance with the Social Value Act
- Traffic management to minimise impacts on local roads and public transport.
Our approach to Civil Engineering and Construction Bid Writing
We adopt a flexible approach to preparing these types of bids as each one is different and our clients have different requirements.
Typically, we produce and agree a bid plan at the start of the project with you that includes bid phases, key deliverables and milestones.
The bid plan is likely to include:
- Holding an initial workshop with those people in your company who will have an input into the bid so that we all understand the nature of the bid, your strategy, key milestones and deadlines.
- Identifying subject matter experts – those people in your company who hold the information we need to prepare the tender.
- Creating a storyboard for each question – that is an outline of the content, win themes and evidence – by interviewing the subject matter experts and holding workshops.
- Producing a first draft of the responses to each question for review by the subject matter experts to check for factual accuracy. These are sometimes called Amber Reviews.
- Identifying from the narrative opportunity to enhance the bid by providing diagrams, graphs and other forms of visual evidence.
- Refining the responses following feedback from the Amber Reviews ahead of presenting the draft bid to a wider team within your company who will be responsible for approving its content. These are sometimes called Red Reviews.
- Final polishing of the narrative ahead of a final sign-off by your management team and its submission to you client (Gold Reviews).
Our experience in Civil Engineering and Construction Bids
Bids to Highways England for the construction, improvement and maintenance of motorways
Motorway Improvement Schemes
Highways England is the UK Government company responsible for maintaining and improving the motorways and main A roads across England.
Roads like the M25 London Orbital Motorway are some of the busiest in Europe. For example, over 200,000 vehicles use the Heathrow section every day. This sort of use requires teams of contractors to maintain the network on behalf of its operator, Connect Plus Services.
Other major trunk roads are maintained by County Councils through framework agreements and contracts.
Bids we have prepared for clients include the delivery of major schemes such as the creation of ‘smart motorways’ through to other improvement projects like road widening on the M25, installation of technology, road repairs and routine maintenance to keep the networks clear of debris.
Construction at Major Airports
Airports use sophisticated engineering to move baggage from check-in through security screening and onto aircraft. Busy terminals may handle upwards of 4,000 pieces of baggage every hour. With ever increasing passengers, airports are upgrading their conveyancing systems to cope with current and future demand. Each system has complicated IT sitting behind it to control conveyancers, read baggage bar codes and send it to the right make-up area for each flight.
We have managed and written a number of successful bids into major airports in the UK, including Heathrow, Manchester, Stansted and Birmingham to refurbish and construct new baggage halls. They include the re-design of buildings and services (e.g. cabling, heating, ventilation and air conditioning), installation of new baggage handling systems, the associated IT systems and security features.
Bids to major airports like Heathrow, Gatwick, Manchester and Birmingham
Bids to Transport for London for track renewal, and refurbishment of stations and bridges
Civils Projects for Transport for London
Transport for London is the agency responsible for managing London’s roads and public transport network on behalf of the London Mayor. With over 5 million journeys taking place every day on 560 trains, the London Underground network requires specialist contractors to keep it in good repair and to upgrade facilities for increasing numbers of passengers.
Competition for rail work is tough. Companies therefore have to be smart to demonstrate their competence and value for money if they are to win contracts. As experienced bid writers for Transport for London contracts, we understand how to present information in a way that meets their evaluators’ requirements. As a result, clients have benefited from significant wins for the installation of new and replacement track, signal upgrades, maintenance and refurbishment of stations, bridges and other structures, and maintenance of drainage systems.
Oxford Brookes University Campus
Oxford Brookes University is investing over £220m in a 10 year programme to re-design and upgrade its estate as part of a strategy to make the institution attractive to students. The works include major refurbishment projects of existing buildings like the library, lecture halls, study areas and student living accomodation as well as the creation of new campuses.
Much of the work is being undertaken by construction contractors who are part of a framework agreement with the University. Those on the framework are then invited to tender for works. We successfully prepared a bid on behalf of a client to join the framework, helping the company to grow its business significantly and contribute to this exciting venture for the University and the city.
Framework bid to Oxford Brookes University to support major refurbishment projects
Bid to IAG Cargo for the construction of a new parcel and post facility
IAG Cargo’s Parcel and Post Facility Bid Writing
International Aviation Group is the parent company for British Airways. IAG’s cargo division tendered in 2015 for the construction of a new facility on a brown field site at Heathrow to cater for its expanding parcel and post division.
The tender required bidders to set out how they would deliver a phased approach to the works which included the clearance and refurbishment of an existing building together with the construction of a new one. Once open, the new facility would be large enough to cater for a sophisticated conveyancing system capable of processing the significant volumes of parcel, post and cargo handled by British Airways every day.
We supported a client to prepare its successful Pre-Qualification Questionnaire for that contract, working with their subject matter experts to gather the information required to provide an outline solution that caught the airline’s attention.